Using MILES: Admin
User Roles
Section titled “User Roles”Every function in MILES requires a specific permission (privileges).
You can get an overview of the predefined roles via the User Roles menu.
Predefined roles include:
- ADMIN
- AUTHOR
- MANAGER
- STUDENT
- TUTOR
Each role has a specific set of privileges. These determine what actions a user (role holder) is allowed or not allowed to perform on the platform.
Below is an overview of typical privileges for each role:
Administrators have the highest level of permissions on the platform.
Typical tasks and privileges include:
- Managing the entire platform and its settings
- Accessing all user and course data
- Managing user roles and permissions
- Creating and deleting courses, modules, or other content
- Accessing administrative reports and statistics
- Managing integrations and external tools
AUTHOR
Section titled “AUTHOR”This role is intended for individuals who create and maintain content.
Authors can:
- Create new courses, learning modules, and assessment content (quizzes, tests, etc.)
- Edit and update existing content
- Manage learning materials and resources in the library
- Publish or save content as drafts
- Upload and organize media (videos, documents, images)
MANAGER
Section titled “MANAGER”Managers often have supervisory or educational tasks without full administrative access.
Typical permissions:
- View course and participant overviews without full editing rights
- Assign teachers or tutors to courses and monitor learning progress
- View reports and usage statistics
- Manage groups and assign users to groups or classes
STUDENT
Section titled “STUDENT”The student role is limited and focused on content consumption.
Typical student permissions:
- Access assigned courses, lessons, and learning materials
- Participate in quizzes, tests, or other assessments
- View their own progress and evaluations
- Submit assignments and receive feedback
- Access discussions, forums, or direct messages with tutors
The tutor role is intended for instructors or mentors who support learners.
Typical tutor privileges:
- Access course materials for courses they are assigned to
- Review student work and progress and provide feedback
- Manage and respond to tutor requests
- Participate in forums and message students
- Possibly limited rights to adjust course content (depending on platform rules)
Viewing Role Permissions
Section titled “Viewing Role Permissions”Click on a role to see an overview on the right showing which areas have defined privileges.
Open a section to view the assigned privileges.
Predefined roles cannot be renamed or deleted. However, you can adjust their privileges to your needs.
System updates may automatically add new privileges to predefined roles. You can reset a role to its default settings at any time using the RESET ROLE function.
Go to the Users menu to access user management, which lists all registered users.
The table includes the following columns:
- ID – The unique identification number of each user
- Name – First and last name of the user
- Email Address – The user’s email, usually used as the username
- Registered – The date and time of registration
- Last Login – The date and time of the most recent login
Use the INVITE USER button to invite someone to the platform. Initially, the person can only log in. What they can see or do is defined by the role you assign to them.
Search, Sort, and Filter
Section titled “Search, Sort, and Filter”Use the Search field to look for users.
Next to it is a dropdown menu for sorting options.
Use the Role dropdown to show only users with a specific role.
Edit User
Section titled “Edit User”Click a user to display their information. Important fields include name, email address, and password. These can be set or changed by an admin.
Manage Roles
Section titled “Manage Roles”As an admin, you can assign roles to users.
If, for example, a manager adds someone as a tutor to a group, that person does not yet have tutor permissions. You must assign them the TUTOR role (privileges) explicitly.
Click MANAGE ROLES to assign roles via checkboxes.
Activate and Delete
Section titled “Activate and Delete”If a user no longer needs access to the platform, you can deactivate them. Deactivated users can no longer log in, but their learning progress and results are retained.
Deleting a user completely removes them from the system.
When deleting a user, you can assign another person to take over their tasks.
Settings
Section titled “Settings”To change the appearance of the learning platform, go to the Settings menu. A live preview of your changes is shown on the right side.
General
Section titled “General”In the GENERAL section, set the page title and the default language.
Language settings only affect the platform interface, not the content.
Design
Section titled “Design”In the DESIGN section, you can change the color scheme. For example, use your company’s brand colors (website, app, stationery, etc.).
In the Logos area, you can upload your logo for the login page, menu bar, and browser tab icon.
In the Images area, set the image for the login page and error messages.
In the LINKS section, add links to your privacy policy, terms & conditions, and legal notice.
These are shown during registration or login. Users must agree to them before using the platform.
Messages
Section titled “Messages”In the MESSAGES section, you can add custom text to display on the login or registration page.